Sectors

Large-Scale Events: Technical Design, Safety and Event Setup Coordination

Behind Every Large-Scale Event Is a Technical Plan That Must Work.

Public events, institutional events, large-scale gatherings, and temporary structures require careful technical planning that integrates organisational requirements, infrastructure, building services, and safety.

Tight setup schedules, numerous stakeholders, regulatory approvals, and the constant need for adaptation make these projects particularly complex. Every element must be coordinated to ensure the entire infrastructure operates efficiently while meeting regulatory requirements and deadlines.

BM Engineering supports public authorities, institutions, and event organisers in the technical design of large-scale events, managing the engineering, permitting, and safety aspects involved in delivering complex temporary event infrastructure.

Do Any of These Situations Sound Familiar?

Are you organising a large-scale event and need a technical design that integrates structures, building services, and operational spaces?
Do you need to obtain permits and approvals and ensure that the event setup complies with applicable regulations?
Are multiple suppliers and event setup contractors involved, but overall technical coordination is lacking?
Do you need to ensure the safety of staff and attendees by planning access points, circulation routes, and emergency escape routes?
Is the project undergoing changes during the setup phase, requiring adjustments without compromising deadlines, functionality, or safety?

How we help

We address the complexity of large-scale events through integrated design and technical coordination throughout the various stages of planning and setup.

Technical and regulatory feasibility assessments for the event and the designated areas.
Design and functional planning of spaces and temporary structures.
Preparation of technical documentation and support throughout the permitting and approval processes.
Coordination of building services design, electrical power supplies, and supporting infrastructure.
Planning of technical safety measures, including access points, circulation routes, and emergency escape routes.
Technical coordination between event organisers, designers, suppliers, and event setup contractors.
Site inspections and technical assessments during the preparation and setup phases.
Review and adaptation of design solutions in response to operational requirements.

Who we work with

Public authorities and institutions organising major events.
Event organisers and production companies managing complex events.
Associations, foundations, and organisations involved in initiatives of national significance.
General contractors and specialist companies providing temporary event structures and installations.

Our value

A large-scale event is a complex system in which every technical element must form part of a coordinated design.

BM Engineering brings together multidisciplinary engineering expertise to integrate structures, building services, safety requirements, and regulatory approvals, maintaining a comprehensive overview throughout the operational phases.

A concrete example is our involvement in “In Campo”, the Italian Red Cross’s major national event, held in the area surrounding the Vela di Calatrava in Tor Vergata, Rome.

BM Engineering supported the Italian Red Cross in the technical design of a temporary event village comprising approximately 45 tents, equipped with the infrastructure and systems required for its operation. Our work included assistance with permitting procedures, coordination of safety requirements, and management of technical aspects relating to electrical power supplies, generators, cabling, and emergency escape routes.

Through site inspections and design updates during the setup phase, our team helped incorporate operational changes while maintaining overall coordination of the technical solutions.

This approach enables us to manage complex temporary projects with the same attention to safety, functionality, and precision required for major construction projects.